Business Services
Accounts Payable
The Accounts Payable team handles a variety of essential financial tasks, including:
Processing invoices and payments to vendors and service providers.
Managing employee reimbursements.
Coordinating payments for contracts and leases.
Ensuring compliance with college policies and procedures.
Great Falls College disbursements to vendors for college purchases are processed by the Business Office. Section 500.00 of the Business Office Manual addresses the specifics for travel disbursements/reimbursements. Section 120.00 has specifics for non-student accounts receivable refunds in which accounts payable is involved.
Processing Invoices to Vendors
Submit a signed requisition order with an invoice. If vendor is new, also submit a W-9 form for the vendor.
Honorarium and Non-employee Stipends
Submit a signed requisition order with an invoice and W-9.
Processing Reimbursements
Submit a signed requisition order with receipt. Travel will be processed in Chrome River.
Missing Receipt
Please fill out missing receipt form to submit with all purchases if receipt was not provided or misplaced.
Purchasing Card Application
Fill out purchasing card application and the p-card holder agreement and then submit with supervisor’s signature.
Chrome River & SmartBuy
Internal Recharging
Submit a signed requisition order with supporting documentation.
