Events Services
Reserve a Room
If you have questions or would rather reserve a space by phone, please contact Toni Quinn at 406.771.2268 or [email protected].
Instructions:
Step 1: Register for an Account
1. Navigate to the Great Falls College Community Portal: https://events.dudesolutions.com/gfcmsu/site/communitysite
2. Under the Get Started panel, enter your First Name, Last Name, Email Address and Phone Number.
3. Verify Your User Account
Once you have entered your information and clicked Submit on the Get Started section of the login page for Event Manager, you will receive an email notification from the application so that you can set your password and verify your email address.
- Open the confirmation email from Event Manager.
- Click the hyperlink in the confirmation email.
- In the window that appears, enter your desired password under New Password and Confirm New Password.
- Click Submit and Verify. You can now log in. *Note: Though you can now log in to Event Manager, you cannot request any events until your membership request(s) have been approved by an Administrator in your organization.
Step 2: Join or Create an Organization
1. Join an Organization
In order to request an event on the Great Falls College campus, you need to be a member of an organization in Event Manager. You will need to request to join an existing organization or submit an organization request. After initial registration, those requests are made from My Profile once you have logged in.
- Click My Profile from the side navigation menu.
- Click My Organizations. *Note: You can also view the status of any previous membership requests you have made from this page.
2. Request to Join an Organization
- Click Request to Join an Organization.
- Enter the name of your Organization.
- To register as a member of more than one organization, click Add Another Organization and enter the name in the field. *Note: You can request to be a member of as many organizations as needed.
- Click Request to submit your request(s).
3. Create an Organization
- Click Create an Organization. This will open the Organization creation form. *Note: All required fields are indicated with an asterisk.
- Enter the Organization Name.
- Enter a Description for the organization. *Note: There is a character limit of 500 characters.
- Enter the organization’s address information under Address 1, Address 2, City, State, and Zip.
- Enter the organization’s Website, if applicable
6. Provide any financial information that is relevant for the organization
- Select an Organization Type
- Select the Payment Type.
- Select the Invoice Type.
- Enter the organization’s FEIN (Federal Tax ID), if applicable.
- You can enter the organization’s insurance information, if relevant, in the Insurance Company, Policy Number, Coverage Amount, and Coverage Expiration fields.
- Click Submit to complete your request. *Note: Your Organization request will be reviewed, and you will receive notification once the request has been approved or denied.
Step 3: Request your Space
Once you receive user approval from Event Services, request your space!
Creating an event request
Download instructions here
Once you have been approved as a community portal user, you will be able to create an event request. If you have questions about filling out the event form, please contact Toni Quinn at 406.771.2268 or [email protected].
- Navigate to https://events.dudesolutions.com/gfcmsu/site/communitysite
- Click SIGN IN
- Enter your email and password and hit SUBMIT. This will take you to the Community Event Request form.
- Click Create an Event.
- Select your Organization. *Note: You will only be able to select Organizations that you have been added to as a member.
- Enter an Event Name.
- Add a Summary if you’d like to add more information; otherwise, re-enter Event Name.
- (Optional), check the box next to Add a Full Description. This allows for a longer description of the event.
- In the Choose By drop down menu, select Location & Time.
- Select the desired Location from the dropdown menu OR click Location Search in the Locations You’ve Selected panel.
- check the box next to the requested location.
- click Save.
Under Location Setup Notes, enter any setup notes such as the number of chairs and tables (for Heritage Hall), requested IT support, etc.
- Enter the number of attendees.
- (Optional) Check the box next to any desired Location Features, such as Fixed Projector or Presentation Computer and add a note if desired. *Note: If a feature is grayed out, it is fixed to the location and cannot be removed.
- Under Check Availability, click Choose Dates
- Choose the date of your event.
- Select the start time of your event by clicking the time on the calendar. Drag the time slot to the end time of your event.. *Note: Any times that are unavailable will show with a block marked Unavailable. This means the time has been booked with another event.
- Only follow this step if your event is more than one day: If your event will repeat, click on the pencil icon next to Multiple-Day Options. *Note: This option will only appear after you have selected a time on the calendar.
- Choose between Consecutive Dates and Non-Consecutive Dates.
- If you chose Consecutive Dates, choose how often the event repeats, and when the event series ends. (Default is 5 days) After choosing the event pattern, the Events in this Series will populate. Any necessary adjustments can be made here before saving, including the event name, date, or time of an individual event.
- If you chose Non-Consecutive Dates, click on the dates on the calendar you need for your event series. Then make any necessary adjustments to date, time, or event name for the individual events.
- Some events may be marked as a Conflict. If this message appears, please contact Event Services.
- Click Save.
- Do not check All Day option
- Choose Public Event
- Under Category, Select Community Event
- Keywords: Leave Blank
- Tasks: Leave blank
- Contact Information: Enter your full name, phone number, and email address
- Billing Address: If you want it billed to a different address than your organization, choose Custom Address. Otherwise, check Organization’s Address.
- Answer the questions under Additional Information
- After reading the Terms & Conditions, click “I agree’
- Click Submit: this will submit the event request to Event Services, where it will be reviewed and approved. We may call or email you to discuss your event further before approval.
